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I'm so f***ing tired of Obsidian.

Channel: Theo - t3․gg Published: 2026-03-02 22:34
Theo - t3․gg

A creator explains why he uses Notion, despite outages and high cost, and argues that commenters telling him to switch to Obsidian misunderstand his actual workflow. His core point is that Notion is serving a collaborative content-production system for a multi-person team, while Obsidian is better suited to private notes or a solo knowledge base, not a shared operational pipeline.

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Detailed summary

This is less a market video than a product/workflow rant centered on note-taking and team operations. The speaker says his channel and business run through Notion: content calendars, topic lists, research, assignments, brands, sponsors, and publishing workflows are all organized there. He opens by describing how Notion recently failed at a bad time, which triggered a wave of comments telling him to use Obsidian instead. His thesis is blunt: that advice is misguided because his use case is not “personal notes,” but a collaborative system used by multiple people to manage a production pipeline. He spends most of the video showing why Notion fits his workflow. He describes a Kanban board linked to a calendar, with relational database fields that connect topics to brand sponsorships and production status. …

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Main takeaways

  1. The speaker’s real use case is a multi-person content pipeline, not private note-taking.
  2. Notion’s relational databases, calendar views, and collaborative editing are central to the workflow.
  3. Obsidian is framed as useful for solo notes or markdown management, not team operations.
  4. He acknowledges Notion’s bugs and fragility but считает the workflow fit still superior.
  5. He rejects the idea that file ownership alone solves the operational problem.
  6. He views “just use Obsidian” as advice from people misunderstanding the constraints.

Market read by horizon

Short term

Near term, the setup is simply that Notion remains the live production system, so the immediate risk is another outage or workflow break rather than any likely switch. Tactical attention belongs on reliability and whether the team can keep shipping without disruption.

  • Immediate focus is Notion reliability: outages, loading failures, and calendar bugs are the operational risk.
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  • The current setup depends on collaborative real-time editing; any disruption can stall publishing and assignment flow.
  • The most actionable near-term catalyst is whether the team can keep production moving without another Notion failure.
Mid term

Over weeks or months, the base case is continued use of Notion unless a replacement matches both collaboration and relational structure. The view would change only if fragility becomes persistent enough to justify rebuilding the pipeline.

  • Over the next few weeks to months, the base case is that Notion remains the core workflow despite recurring annoyance, because rebuilding the pipeline would be costly.
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  • The key validation signal is whether Notion continues to support automatic assignment, status tracking, and shared editing without major outages.
  • A change in view would require a substantially better alternative that preserves both structure and collaboration, not just file ownership.
Long term

Structurally, the transcript argues that team workflows are not solved by local file ownership alone; collaboration, dependencies, and automation matter more. The durable lesson is that the best tool is the one that encodes the real operating system of the team.

  • Structurally, the transcript argues that operational software for creative teams is about relationships and workflow, not just storage format.
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  • The broader regime implication is that local-first tools and collaborative SaaS tools solve different problems and should not be conflated.
  • For teams with shared production pipelines, the durable advantage lies in systems that encode status, ownership, and dependencies natively.
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Key claims (7)

BULLISH workflow infrastructure Notion

He runs most of his channel and business workflows through Notion.

This is the foundational claim for why the tool matters to him.

BEARISH software reliability Notion

Notion’s recent outage and loading failures materially disrupted his work.

He says he could not access topics, the calendar, or load the app.

BULLISH team collaboration Notion

Notion is worth the cost because it supports collaborative, relational content operations.

He argues the database/calendar/assignment setup is essential for the team.

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Assets discussed (7)

Notion
MIXED other

Core tool being defended despite bugs, outages, and high cost; positive for workflow fit, negative for reliability.

Obsidian
BEARISH other

Presented as the wrong substitute for a collaborative team workflow, though useful for private notes.

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Where this transcript pushes against consensus

  • He asserts Obsidian is not open source, but many viewers may have assumed otherwise; the transcript does not independently verify the technical nuance.
  • He strongly generalizes that most Obsidian users are motivated by feeling cool or righteous; that is more rhetorical than evidenced.
  • He implies Obsidian is basically unusable for team sync, but this is presented from his workflow and may not apply universally.
  • He treats Notion as uniquely necessary for his pipeline, but does not compare against other collaborative database tools in depth.
  • The claim that commenters are misunderstanding the use case is plausible, but he largely argues it by assertion and frustration rather than side-by-side evidence.

Topics

Notion workflowObsidian comparisonteam collaborationcontent pipelinecalendar databasesautomationsoftware reliabilityproductivity toolscustom app alternativestooling ideology

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